If you’re new to ID card printing, you’re not alone. Many organizations—schools, small businesses, healthcare facilities, and government agencies—reach a point where they realize they need to bring badge or card printing in-house. But with so many options and features available, choosing the right printer can feel overwhelming.
Don’t worry—we’re here to help.
In this beginner’s guide, we’ll walk you through the key things to consider before buying your first ID card printer, so you can make a confident and cost-effective decision.
What Is an ID Card Printer?
An ID card printer is a specialized device that prints information—like names, photos, barcodes, or access credentials—onto plastic cards (typically PVC). These cards are commonly used for:
- Employee ID badges
- Student ID cards
- Visitor passes
- Access control cards
- Membership or loyalty cards
Unlike a standard office printer, card printers are built to handle durability, security, and precision—essential for professional use.
How to Choose an ID Card Printer
When searching for the best printer for your needs, there are a few key questions to ask:
1. How many cards will you print?
If you’re printing fewer than 100 cards per month, an entry-level printer like the SMART-21 may be perfect. For larger volumes, the SMART-51 or SMART-70 offers faster speeds and more automation.
2. Single-sided or dual-sided?
Do your cards only need information on one side? Or do you want to print on both? Dual-sided printing allows for extra data like barcodes, disclaimers, or backup design elements—and saves time compared to manually flipping cards.
3. Do you need encoding or security features?
If your cards are used for building access, time tracking, or payments, you may need:
- Magnetic stripe encoding
- Smart card or RFID technology
- Custom security overlays like SMARTMark UV printing
Not sure which tech you need? We can help you determine the best fit.
4. What kind of card material will you use?
Most printers support standard PVC cards, but some organizations prefer composite cards (more durable) or adhesive cards for temporary badge use.
5. What is your environment?
Are you working from a front desk, office, or secure facility? Consider space, network needs, and ease of use. For example, the SMART-21 is ultra-compact, while the SMART-70 offers modular upgrades for high-volume environments.
Must-Have Features for Beginners
If you’re new to photo ID card printing, look for these beginner-friendly features:
- Easy-to-use software for card design and database connection
- Plug-and-play setup
- Automatic card feeders (if printing in batches)
- Reliable tech support and accessible documentation
You can explore more beginner resources on our New to Photo ID page.
IDP Makes It Easy for First-Time Buyers
At IDP Americas, we specialize in helping first-time customers get up and running with the right tools for card printing success. Our trusted printers—like the SMART-21 and SMART-31—offer everything you need to start printing secure, professional-quality ID cards with confidence.
We also provide:
- Step-by-step training
- Warranty-backed support
- US-based service and logistics
- Compatibility with top card design software
Final Thoughts: Your ID Card Printer Buyer’s Guide Summary
Choosing the right ID card printer doesn’t have to be complicated. With a clear understanding of your volume, card type, and security needs, you can find a solution that grows with your organization.
Whether you’re creating your first employee badge or setting up a full access control system, IDP Americas has a printer that’s right for you.
Ready to Get Started?
Let us help you choose the right printer.
Contact our team for personalized guidance or request a quote today.
The SMART choice for your first ID card printer starts here.
